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Request & Complaint Submissions
Requests for repairs, complaints, problems or questions should be directed to Michelle Witt, Drainage Clerk in the Auditor’s Office, by calling 641-939-8111 or by email.
View the Drainage Work Order Request Form (PDF)
For More Information
For more information on drainage district projects or to view online maps of the districts, visit the Drainage District Search website (Beacon). Be sure to select the 'Drainage Tiles' and 'Drainage Districts' check boxes on the left under Layers.
Current ProjectsClick on the tab below for information about each drainage district.
DD 56 Public Hearing On Completion Of Contract - Wednesday, October 05, 2022 at 9:30 A.M. at the Emergency Operations Center (EOC) - 1031 Edgington Ave., Eldora, IA 50627
This Landowner Meeting is to discuss a price increase to the project.
- This meeting will be open to the public for in-person attendance at the EOC building, attendance is also available electronically either by conference call or online.To access the meeting call: 1-(312)-626-6799, when prompted enter meeting
ID code: 820 7567 2007You can also access the meeting online at:
- DD 56 Landowner Meeting was held Wednesday, December 08, 2021 at 10:00 AM at the Emergency Operations Center (EOC). This meeting was held to discuss a potential price increase to the project due to inflation. The landowners were provided with a letter from Forterra and a Cost Comparison sheet.
- DD 56 Bid Letting was held Wednesday, March 10, 2021. No action was taken on bids received at this meeting and a Landowner Meeting was scheduled to discuss bids/options. See Bid Tab in Documents below.
- DD 56 Landowner Meeting was held Wednesday, July 8, 2020 at 10:00 AM at the Emergency Operations Center (EOC). This meeting was held to discuss improvement options and reclassification as presented at the Public Hearings on Reclassification Report for Main Tile of Drainage District 56 (EAST and WEST) and on Engineer's Report (Including Revision & Supplement) on Improvements to the Main Tile of Drainage District 56. A Public Hearing on these reports was held on April 1, 2020, and the reports were discussed, please see April 1, 2020 Hearing minutes below. At the July 8, 2020 Meeting there was extensive discussion of the Reports and Reclassification, which can be found in the July 8, 2020 Meeting minutes below.
- It was approved at the July 8, 2020 DD 56 Landowner Meeting to split District 56 into two portions, DD 56 East and DD 56 West. It was also approved to adopt the red line plan (as noted in Supplement to the Engineer's Report map on TAB A) to a 1" coefficient with the potential of dropping down depth at the expense of the new DD 56 West district as an alternate bid to be determined at the bid awarding.
- Decision on the Reclassification Report was delayed until the following week's Regular Drainage Meeting scheduled on July 15, 2020 to allow additional time for comments or concerns to be addressed.
- On July 15, 2020 the Reclassification Report for DD 56 East and DD 56 West was approved as presented, see minutes below.
- The improvement project is approved and is moving forward. If you do not request a Certified Wetland Determination, there is a possibility that payments from programs administered by the FSA and NRCS will cease for all your land not just land within this district.
- Once your certified wetland determination is received, you are asked to please submit it to the Hardin County Drainage Clerk. If you don’t have any wetlands, please let the Drainage Clerk know that also.
- If you would like copies of any of the Engineer's Reports mailed to you, please make request to the Drainage Clerk at:
- Email: firstname.lastname@example.org
- Phone: (641)-939-8111
Documents, Minutes & Reports
- DD 56 Bid Tabulation
- DD 56 - 1. 6830-4 Project Specifications Book 1 of 2
- DD 56 - 2. 6830-4 General Specifications Book 2 of 2
- DD 56 - 3. 6830.4 Bid Form
- DD 56 - 4. 6830.4 Plan Set
- DD 56 - 5. 6830.4 Notice to Bidders
- Regular Drainage Meeting Minutes 07_15_20
- DD 56 Landowner Meeting Minutes 07_08_20
- DD 56 Hearing Minutes 04_01_20
- Letter Accompanying Notice of Hearing
- Notice of Public Hearing
- DD 56 Cost Comparison
- DD 56 Price List Letter to Customers
DD 121 Work Order 295 Investigation Summary - Investigation was done on reported blowout/sinkhole, and the investigation found a wet area upstream of the blowout, water flowing overland, exposed & broken tile, and shallow tile. In September of 2020, the Trustees approved to have a contractor in the lottery system go out to pothole and televise tile, provide the video to CGA to review and have CGA report back to the Trustees.
DD 121's Second Investigation Summary conducted exploratory investigations in the upstream and downstream directions to determine the general condition of the Main tile in this area. Initial investigation found a 15" single wall HDPE tile (downstream side) connected to a 14" clay tile that was backing up water into the upstream 15" rusty CMP tile. In this excavation, there was little to no cover over the Main tile. Excavating at a blowout/sinkhole further upstream found the 14" VCP to be fully plugged with tree roots, and further upstream found a 15" single wall HDPE tile. Upstream of that, the 14" VCP tile was found to be in round with greater soil cover. An additional 2 excavations downstream found the 15" VCP tile to be round with greater soil cover.
With poor physical condition of the tile, lack of soil cover, and multiple previous repairs that have taken place in the past, CGA recommends the Main tile be replaced between the excavations that showed the Main to be in adequate condition. Such a repair would correct the multiple issues found, repair the existing blowouts and prevent the occurrence of more (given the tile has already been repaired multiple times already). It is CGA's opinion that this repair would consist of replacing 800' of tile with RCP tile and would have a construction cost of approximately $40,000 to $60,000.
An informational Landowners Meeting has been scheduled, landowner input and feedback is requested to discuss options and/or see if there is interest in a this district project/repair to address this issue.
- Update: In the September 1, 2021 Landowner's Meeting,
- Wednesday, September 1, 2021 at 10:00 AM
- Hardin County Courthouse, Large Conference Room, Lower Level
- This meeting will be open to the public for in-person attendance and also via conference call/online. You may call at 11:00 am to access the meeting by phone, call: 1-(312)-626-6799, when prompted enter meeting ID code: 820 7567 2007
- You can also access the meeting online at: https://us02web.zoom.us/j/82075672007
DD3 Supplement to Engineer's Report on Repairs and Improvements to the Main Tile Status
Drainage District 3 Trustees met on Monday, September 13, 2021, to review of the DD 3 Engineers Report on Repairs and Improvements to the Main Tile.
The Board of Trustees for Drainage District 3 have set a Continuation for this Public Hearing on Monday, 1st day of November 2021, at 10:00 A.M. in the Lower-Level Conference Room of the Hardin County Courthouse, 1215 Edgington Ave., Eldora, Iowa as the date, time, and place for hearing on said report. This meeting is open to the public for in-person and electronic attendance. To access the meeting call: 1-(312)-626-6799, when prompted enter meeting ID code: 820 7567 2007. You can also access the meeting online at: https://us02web.zoom.us/j/82075672007.
The Trustee’s had approved directing Clapsaddle-Garber Associates to create a Supplement to the Engineer’s Report on Repairs and Improvements to the Main Tile of Drainage District # 3. This supplement included investigation of the tile condition on the east side of the railroad tracks and CGA reported this information back to the Trustees at the Continuation of the Public Hearing on Monday, September 13, 2021.
Discussion in September 13th’s meeting found that there was landowner interest in the open ditch option on the East side of the railroad tracks as detailed by the Supplement to the Engineer’s Report. Questions were asked about the feasibility of continuing the open ditch on the east side of the tracks through to the current closed tile outlet at JJ Ave. Landowners expressed concerns about wet areas on the east side of the tracks in recent years, and concern about the closed tile on the east side of the railroad tracks being able to accept the capacity of the open ditch’s flow from the upstream side on the west should the open ditch improvement option move forward. Concerns were raised about the high cost of the road crossing which was estimated to be $863,750.63. Road crossing costs were high due to the crossing both JJ Avenue and 150th Street. CGA was to research if the road crossing could be moved slightly to the South to cross JJ Avenue only once. CGA was to reach out to the NRCS for information on if this route could be changed to lessen the costs with a single crossing. No other action was taken at the September 13th meeting. A continuation of this discussion will be held in the November 1st public hearing.
The DD 3 Engineer's Report details findings of 5 sinkholes found on the Main Tile along with the Main Tile being in various states of collapse over the course of 4,745'. The Report notes it is restricting drainage capacity in the area. The Engineer's Report details a repair method and an improvement method. The repair method details Partial Tile Replacement, which includes removal and replacement of the entire Main Tile for the investigation limits with new Main Tile of equal or comparable size. The Improvement Method details the removal of 4,745' of tile and replacing it with a Main Open Ditch, to locate and outlet private tile and district lateral tile. Typically, the Main Open Ditch would be in the same location as the existing Main tile, which would outlet all private and lateral tile encountered to discharge into the Main Open Ditch.
The Engineer's Report details repair and improvement options on the West side of the railroad tracks in the Opinion of Probable Costs and a summary of said costs follows:
The Supplement to the Engineers Report details repair and improvement options on the East side of the railroad tracks. In the opinion of probable cost and summary of said cost follows:
(NOTE: the estimate above does NOT include an estimate for the east side of the tracks moving to an open ditch)
It should be noted said costs include materials, labor, & equipment supplied by the contractor to complete the necessary improvements and include applicable engineering, construction observation and project administration fees by CGA. However said costs do not include any interest, legal fees, county administrative fees, crop damages, other damages, previous repairs, engineering fees to date, wetland mitigation fees or reclassification fees (if applicable) and said costs are not a guarantee of actual costs.
In the event said report is adopted that a reclassification of the benefits of the lands within said districts may also be considered. All claims for damages, except claims for land required for right-of-way, and all objections for any reason to said engineer's report must be filed in writing and filed in the office of the Hardin County Auditor, Eldora, Iowa before or at the time set for said hearing. The failure to file written objections prior to the time set for the hearing will result in a waiver of any objections, except claims for damages.
Because the Engineer's Report includes an improvement option, landowners have the right to file a remonstrance (a written document objecting to the improvement and signed by a majority of landowners in the district owning 70% or more of land within the district). A remonstrance must be filed in the office of the Hardin County Auditor, Eldora, Iowa prior to the time set for said hearing. If a valid and timely remonstrance is filed, the improvement cannot be approved by the Board of Trustees, but the repair can still be considered and approved, and the right of remonstrance does not apply to a proposed repair project.
Although your property may not be in the direct area of the upcoming work, ALL property owners (including yourself) within the district's boundaries are financially responsible for work done in the district. Any decisions made by the Trustees will determine the amount that will be assessed to you once the project is complete.
A Public Hearing has been set for Monday, November 01, 2021 at 10:00 AM in the Large Conference Room, Lower Level of the Hardin County Courthouse. This meeting will be held electronically and in-person due to Covid-19 concerns. To access the meeting call: 1-(312)-626-6799, when prompted enter meeting ID code: 820 7567 2007. You can also access the meeting online at:https:https://us02web.zoom.us/j/82075672007.
Continuation of Public Hearing
- Monday, November 1, 2021 10:00 AM
- Hardin County Courthouse, Lower Level, Large Conference Room
DD 3 Public Hearing Agenda November 01, 2021
DD3 Engineer's Report on Repairs and Improvements to the Main Tile
DD3 Supplement to Engineer's Report on Repairs and Improvements to the Main Tile
The Hardin County Board of Supervisors, as Drainage Trustees for DD 48 have scheduled an Informational Meeting for Landowners on Wednesday, June 23, 2021 at 1:00 PM in the Emergency Operations Center, located at 1031 Edgington Avenue, Eldora, IA.
This meeting will be held electronically and in-person due to Covid-19 concerns.
To access the meeting call: 1-(312)-626-6799, when prompted enter meeting
ID code: 820 7567 2007. You can also access the meeting online at:
In February of 2020, the Drainage Trustees directed Clapsaddle-Garber Associates (CGA) to do further investigation on Work Order 274 to determine the root of recent drainage issues within the district. CGA has prepared a preliminary opinion of probable project cost. It is CGA's opinion that costs will be right around $1,000,000. The Trustees invite landowners to participate in a discussion on the proposed project and costs to determine landowner interest in moving forward with the project. Please see DD 48 Investigation Summaries below for more information.
DD 48 WO 274 Initial Investigation Summary
DD 48 WO 274 2nd Investigation Summary
- Public Hearing on Surveyor's Report and Supplement to the Engineer's Report on Repairs or Improvements to Main Tile was held electronically due to Covid-19 concerns on March 25, 2020. Lengthy discussion was held on project options as outlined in the reports. Additional new options, not listed in the reports, of bypassing the town and moving water to outlet in DD 7 were discussed also. No action taken at this time, and it was agreed to meet again in a few months to discuss subject further. See minutes below.
- If you would copies of any of the reports mailed to you, please contact the Drainage Clerk at:
- Email: email@example.com
- Phone (641)-939-8111
Documents, Minutes & Reports
Status District Documents
- Completion Hearing was held Wednesday, June 2, 2021 at 10:00 AM in the Large Conference Room of the Hardin County Courthouse. Minutes of the Public Hearing are below. The project is complete and final pay estimate has been paid. Project costs will likely be assessed to landowners in 2022.
- A copy of the DD 9 Completion Report, Completion Hearing Agenda and Public Notice can be found below in District Documents.
- Public Hearing on Engineer's Report on Improvements to Main Tile was held Wednesday, June 19, 2019 at 1:00 PM in the Hardin County Courthouse.
- Bid Letting was held Wednesday, March 25, 2020 at 10:45 AM in the Training Room at the Emergency Operations Center, located at 1031 Edgington Ave., Eldora.
- Bids were considered with Possible Action on the Bids at the Regular Drainage Meeting scheduled for Wednesday, April 1, 2020 at 9:30 AM. Please contact the Drainage Clerk with any questions.
- On April 1, 2020, during the Regular Drainage Meeting, the Hardin County Board of Supervisors acting as Drainage Trustees, moved to approve Gehrke, Inc.'s bid for reinforced concrete pipe on the DD 9 Upper Main Tile Diversion's Alternate Bid in the amount of $122,180.
DD 9 Completion Report on Upper Main Tile Diversion
DD 9 Completion Hearing Public Notice
DD 9 Completion Hearing Agenda
DD 9 Bid Tab
DD 9 Completion Hearing Minutes
- Engineer's Report on Improvements to Main Tile
- Supplement to Engineer's Report on Improvements to Main Tile
- Notice to Bidders.
- Repair Summary
- Notice to Bidders
- DD 9 Plan Set
- DD 9 Specifications Book 1 of 2
- DD 9 Specifications Book 2 of 2
- DD 9 Bid Form
- Work Order 290's initial report was of 2 blowouts in waterway with broken VCP tile in base of blowout. Televising was authorized, along with 4 temporary repairs.
- The Investigation Summary documents the CCTV results, which show poor tile conditions, with some of the tile locations in partial or imminent collapse and tile starting to V downward and dislocating to one side or another. CGA recommends 6 spot repairs for a total of 570' to 600' altogether of tile, it is CGA's opinion that costs would be in the $35,000 to $45,000 range. With the history of recent repairs in the area, the cost of replacing the entire length of about 2,000' of tile would be high enough to be over the $50,000 bid threshold and would require an Engineer's Report and a Hearing.
Work Order 291's initial report was of slow drainage and standing water, further investigation did not reveal a clear-cut issue, potholing was done on Lateral 2 and Main Tile to find problem locations. Two private tile connections were found to have been inserted too far into the main tile directly across from one another, creating an obstruction that caught trash and debris causing the back ups. Repair was made and Investigation Summary is included here for review and discussion at the Landowners Meeting.
November 18, 2020 - Landowner Meeting - Consensus among landowners was to commence a repair, beginning at the lower end of the district at the outlet replacing tile and send up to $35,000. The Trustees approved a motion to direct CGA to prepare a bid packet and send out to in-county contractors.
January 13, 2021 - Drainage Meeting - Landowner concerns were raised that perhaps the district should look at possible up-size of the tile at this time rather than a limited repair of the existing tile and extending the main tile/improvement farther than has been previously discussed. It was discussed that should a repair be pursued on the previously discussed $35,000 price range with the existing drainage coefficient, there may not be a time in the near future to address any possible improvements and a repair would lock in the existing tile coefficient for the next 50-100 years.
Although this is not a full project at this time, the Trustees felt it was important for landowners to be heard, and all options explored before moving forward with sending out bids to contractors. The Trustees have scheduled a Landowner Meeting for Wednesday, February 17, 2021 at 11:00 AM in the Large Conference Room of the Hardin County Courthouse.
March 30, 2022 - Public Hearing on Engineer's Report - Landowner concerns were raised that perhaps the district should look into televising the main in section 27 and 34 starting where the main exits section 26 traveling along the east side of S-27 to the north side of D-41 into section 34 before any decisions were made on the Engineer's Report.
Wednesday, June 08, 2022 at 10:00 AM in the Large Conference Room of the Hardin County Courthouse.
- Due to Covid-19 health concerns, this meeting is open to the public for in-person and electronic attendance via zoom conference call or online. The meeting date and time will remain the same, you may call at that time to access the meeting by following the instructions below:To access the meeting call: 1-(312)-626-6799, when prompted enter meetingYou can also access the meeting online at: https://us02web.zoom.us/j/82075672007
ID code: 820 7567 2007
- Landowner Meeting Agenda - 2-17-21 - 11:00 AM
- DD 14 WO 290 Investigation Summary 05-11-2020
- DD 14 WO 290 Investigation Report 08-31-2020
- DD 14 WO 291 Investigation Summary 5-11-2020
- DD 14 WO 291 Investigation and Repair Summary 10-07-2020
- DD 14 WO 290 - Engineers Report on Repairs or Improvements to the Main Tile
- DD 14 WO 290 Investigation Summary 6-1-22
- DD 14 WO 290 Engineer's Opinion of Probable Construction Costs With Upsized Tile Option
- On Wednesday, April 28, 2021, the Hardin County Drainage Trustees reviewed an Engineer’s Report on Improvements to the Main Tiles of Drainage District # 120, submitted by Clapsaddle-Garber Associates (CGA). This report details the feasibility of repairs and improvements. Previous discussion of this Work Order 298 was held in a June 2020 Landowner Meeting, at that time the Trustees approved moving ahead with an investigation and report concerning repairs or improvements to the Main Tiles.
- A letter was sent to landowners to determine if there was any interest in holding a Public Hearing on the Engineer's Report with reply by postcard due back to the Drainage Clrk by May 10, 2021.
- The Engineer's Report is below and details estimated costs of two improvement options with coeffiecients of 1/2" and 1" per day.
- Public Hearing on Classification Reports set for Tuesday, June 4, 2019 at 10:00 AM in the Hardin County Courthouse.
- Reclassification Commission Report for Main and Lateral 1
- Tuesday, June 4, 2019 at 10:00 AM
- Large Conference Room - Lower Level Hardin County Courthouse
- Notice of Public Hearing
- Letter Accompanying Notice of Public Hearing
•Work Order 294 reported a blowout on the main tile, investigation found that there was a void beside the tile so as they dug to make repairs, each successive tile they tried to connect to collapsed as there was no side support on the tile. Televising upstream for about 1,000' and downstream for about 600', 13 locations on the upstream side and 13 locations on the downstream side were found to be in partial or imminent collapse. CGA recommends repair of those 26 collapsed locations.
• CGA recommends 475' of tile be replaced, some of the collapsed areas could be combined into one repair for a total of 11 areas of spot repair. Estimated costs are $40,000 to $49,000, if replacement of the entire length were done, costs would be over $50,000 and would require an Engineer's Report and a hearing.
- November 18, 2020 - Landowner Meeting - Discussion was held regarding possible costs of tile replacement, concerns were expressed that replacing main tile within town of Buckeye going south could become very costly. Interest was expressed in replacing main tile from the north edge of Buckeye at Prairie Ave. and going northeast to the outlet. The Trustees approved a motion to direct CGA to prepare an Opinion of Costs to replace the main tile from the north edge Buckeye at Prairie Ave. and going northeast to the outlet.
- January 20, 2021 - CGA provided an Opinion of Costs, estimate is based on 5,100' of tile replacement w/24" tile for a construction costs of $375,000 for the total project, some of this cost would be paid for by Secondary Roads for the crossing on G Avenue. This estimate does not include engineering, damages, legal, publication and costs to date.
- February 17, 2021 - Landowner Meeting was held. Much discussion was had, see Mtg Minutes below- Estimated costs presented for replacement of main tile from Prairie Ave on NE to the outlet of the same, starting at the N edge of Buckeye. Estimate came in at $375,000 for total project with some of costs paid by Secondary Roads for Crossing on G Ave. Landowners asked about possibility of any grant money to be used, Engineer Gallentine thought a CREP wetlands could be an option and recommended IDALS be contacted. Landowners expressed concerns over costs for the landowners in town of Buckeye on fixed incomes. All had large concerns over taking any improvement/repairs through town of Buckeye, previous video through Buckeye indicated issues with tile plugged due to sewage issues, all were cognizant any route through Buckeye would be costlier than residents can afford, and may cause further issues w USDA due to sewer issues, storm sewer or water treatment plant needs. Concern was also expressed if future repairs/improvements would need to cross the railroad tracks and also under the Co-Op where current tile route goes, costs would be high. One of the landowners is going to reach out to Mike Bourland at IDALS and report back to Trustees. No action at this time by the Trustees, no repairs to be done, what had to be repaired was and any new issues will be dealt with as they come in.
- A breakdown of costs per parcel based on the $375,000 estimate and the current classification schedule will be available at the meeting. If you would like a copy of this breakdown prior to the meeting, please contact the Drainage Clerk at 641-939-8111 or by email at: firstname.lastname@example.org .
DD 11 Landowner Meeting Agenda - 2/17/21 11:30AM
DD 11 Landowner Meeting Minutes - 2/17/2021
DD 11 Work Order 294 Investigation Summary 05-28-20
DD 11 Work Order 294 Investigation Summary w CCTV Results 10-06-20
- Public Hearing on Engineer's Report to to the Main Open Ditch Drainage District 18 - Saturday, February 25, 2023, at 10:00 a.m. at the Alden Public Library.
- DD 18 Engineer's Report On Repairs To The Main Open Ditch
- DD 18 Notice of Public Hearing on Repairs to the Main Open Ditch